Position: Business Manager
Classification: Salaried – Exempt
Reports To: Executive Director and SPBHS Board of Directors
Salary Range: $73,800–$97,000 annually, depending on education, qualifications, and relevant experience.
GENERAL SUMMARY
The Business Manager is responsible for overseeing the financial and business operations of Southern Plains Behavioral Health Services (SPBHS). This position oversees accounting, payroll, budgeting, billing, grants, contracts, purchasing, administrative staff, and office operations. The Business Manager works closely with the Executive Director to ensure the agency operates efficiently, meets its financial obligations, and maintains financial stability and sustainability.
ESSENTIAL JOB FUNCTIONS
A. Financial Management and Accounting
1. Oversee all financial activities of the agency in coordination with the Executive Director.
2. Maintain accurate financial records, reconcile bank statements, and monitor accounts payable and receivable.
3. Prepare monthly financial statements, annual budgets, financial reports, audit materials, and required cost reports.
4. Process biweekly payroll and ensure employees are paid accurately and on time.
5. Pay vendor accounts and agency bills in a timely manner.
6. Monitor agency income and expenses, manage expenditures, and identify opportunities to improve financial performance and profitability.
7. Assist with financial planning, purchasing, and budgeting.
B. Billing, Grants and Contracts
8. Oversee Medicaid, insurance, contract, and other third-party billing processes.
9. Manage and track state funding and grants, including budgets, expenditures, deadlines, and required reports.
10. Ensure grant and contract funds are properly managed and spent according to funding requirements.
11. Read, understand, and ensure compliance with all contracts obtained by SPBHS.
12. Maintain knowledge of applicable federal and state regulations, funding requirements, and agency policies.
C. Human Resources and Staff Supervision
13. Supervise administrative support staff and billing staff, providing direction, guidance, and oversight.
14. Administer payroll records, employee compensation, benefits, and performance management systems.
15. Assist employees with questions regarding payroll, benefits, and work-related concerns.
16. Work with the Executive Director on staffing needs, employee concerns, and personnel matters.
D. Office and Agency Operations
17. Oversee office operations of SPBHS outlying offices in Mission, White River, and Gregory.
18. Monitor office staffing, supplies, equipment, and operational needs to ensure all locations function efficiently.
19. Oversee the care, maintenance, and upkeep of agency technology, vehicles, buildings, and grounds.
20. Coordinate purchasing, equipment, and maintenance needs across agency locations.
21. Communicate with board members, communities, government agencies, and state agencies as requested by the Executive Director.
E. Board Responsibilities and Other Duties
22. Attend SPBHS Board of Directors meetings, present financial statements, and take meeting minutes.
23. Make financial and operational decisions within established Board policies, applicable laws, and the direction of the Executive Director.
24. Perform other duties as assigned by the Executive Director.
EDUCATION AND EXPERIENCE
• Bachelor’s Degree in Business, Finance, Accounting, or a related field required.
• Five (5) years of proven business or financial management experience preferred.
• Strong organizational, communication, leadership, and financial management skills.
• Experience with QuickBooks, payroll processing, budgeting, and financial reporting strongly preferred.
• Knowledge of grants, state funding, Medicaid billing, and contract management preferred.
ADDITIONAL RESPONSIBILITY
The Business Manager is expected to maintain a thorough understanding of all financial, contractual, and funding obligations of SPBHS. This position requires accuracy, confidentiality, accountability, and responsible decision-making to ensure the agency remains financially stable, operates efficiently, and meets its organizational goals.
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TRANSPORTATION AIDE
Salary: $15.00-$18.00
Position Closes: Open until filled
ESSENTIAL JOB FUNCTIONS
- Pick up and return clients to their homes or designated locations.
2. Provide safe, reliable, and timely transportation.
3. Communicate with clients about pickup times and transportation needs.
4. Keep the agency vehicle clean and in good condition.
5. Complete mileage logs, vehicle checks, and other required paperwork.
6. Maintain client confidentiality and follow SPBHS requirements.
7. Help with reception and phone coverage when needed.
This position will serve clients throughout Tripp, Todd, Gregory, and Mellette Counties and may require travel between communities and SPBHS locations.
QUALIFICATIONS
- High school diploma or equivalent preferred.
- Valid driver’s license and acceptable driving record required.
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Mail Resumes to:
Southern Plains Behavioral Health Services
Kristine Smith, Executive Director
500 E. 9th Street
Winner, SD 57580
Email: krsmith@spbhs.net