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Executive Secretary
Salary: $36,500–$48,000
Position Closes: October 19 at 8:00 a.m.
ESSENTIAL JOB FUNCTIONS:
- Handle all phone and reception duties, including client reception, fax dissemination, answering machine, and outgoing calls for clients as requested.
- Perform all duties related to the Certified Nurse Practitioner, including scheduling, client reception, notes, phone calls, medication management, etc. This includes taking care of any requests made in dictation rather than forwarding them to the individual therapist.
- Assist the Business Manager with accounts payable, including processing vendor invoices and issuing check payments using QuickBooks.
- Handle all details pertaining to referrals received by mail, fax, or phone.
- Complete forms for monthly updates after they have been pulled from the file, including Releases of Information, QMHPs, Means Testing, and CSP.
- Monitor all forms and supplies to ensure they remain current and in stock. This includes ordering forms or making copies as needed, as well as maintaining supplies in the break room.
- Copy records for requesting agencies.
- Assist with routine office and vehicle upkeep.
- Complete payee ship duties as requested.
- Travel with the Medical Team to Gregory once per week.
- Perform all other administrative and executive support duties as assigned to assist the executive team.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficiency with Microsoft 365, including programs such as Word, Excel, Outlook, and Teams. Proficiency with QuickBooks.
- Knowledge and ability to operate standard office equipment, including computers, copy machines, fax machines, and calculators.
- Strong organizational skills and the ability to manage multiple tasks and responsibilities.
- Ability to communicate professionally and effectively with clients, staff, and the public.
- A pleasant and professional attitude and demeanor when interacting with the public, whether by phone or face-to-face.
EDUCATION AND EXPERIENCE:
- High school diploma or GED required.
- Three (3) years of secretarial or related administrative experience preferred.
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Executive Director
Salary: $83,200-$117,000
Position Closes: Open until filled
GENERAL SUMMARY:
· Administration of company-wide policies, procedures, and practices to maintain a sound organization. Provides employees, community, and Board of Directors with support and works with all entities to promote the Agency at the city, county, and state levels.
ESSENTIAL JOB FUNCTIONS:
1. Information Accessing: Observe, receive, and obtain information from the Division of Mental Health, community partners, and other pertinent organizations for program planning and development.
2. Communication: Provide information to SPBHS Board of Directors, CFO, co-workers and staff.
3. Development of Objectives and Strategies: Identify strengths of staff members at SPBHS and utilize these strengths to maximize the potential of delivery of services.
4. Decision Making and Problem Solving: Analyze and evaluate information to produce the best result and resolve problems.
5. Team Development and Building: Identify individual staff strengths and utilize these characteristics to build mutual trust, respect, and cooperation among team members.
6. Organize, Plan, and Prioritize: Develop specific goals and plans to prioritize, organize, and accomplish these outcomes.
7. Public Relations: Collaborate, network, and partner with other organizations in the four-county catchment area to strengthen our relationships and encourage them to work with SPBHS.
8. Grant Development: Research and identify grant opportunities, develop and submit grant applications, and assist with managing grant-funded programs, reporting requirements, deadlines, and compliance.
KNOWLEDGE/SKILLS AND ABILITIES:
1. Judgment and Decision Making: Consider relative costs and benefits of potential actions to choose the most appropriate.
2. Management of Financial Resources: Work closely with the CFO to determine how money will be spent to get the work done. Skill in organizing resources and establishing priorities for SPBHS.
3. Systems Evaluation: Identifying measures of indicators of system performance and the actions needed to improve or correct performance, relative to the goals of SPBHS.
4. Systems Analysis: Determining how services should work and how changes in condition, operations, and the environment will affect outcomes. Ability to interpret business and operational needs and develop integrated creative solutions.
5. Coordination: Knowledge and understanding of program planning, development, and administration. Ability to collaborate, network, and build relationships within the systems of communities.
6. Critical Thinking: Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
EDUCATION AND EXPERIENCE:
· Master’s Degree or higher in Business Administration or a Human Services field such as Social Work or a Licensed Counselor with knowledge of mental health services, administrative skills, and at the time of employment, knowledge of the administrative rules pertaining to community mental health services and programs.
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TRANSPORTATION AIDE
Salary: $15.00-$18.00
Position Closes: Open until filled
ESSENTIAL JOB FUNCTIONS
- Pick up and return clients to their homes or designated locations.
2. Provide safe, reliable, and timely transportation.
3. Communicate with clients about pickup times and transportation needs.
4. Keep the agency vehicle clean and in good condition.
5. Complete mileage logs, vehicle checks, and other required paperwork.
6. Maintain client confidentiality and follow SPBHS requirements.
7. Help with reception and phone coverage when needed.
This position will serve clients throughout Tripp, Todd, Gregory, and Mellette Counties and may require travel between communities and SPBHS locations.
QUALIFICATIONS
- High school diploma or equivalent preferred.
- Valid driver’s license and acceptable driving record required.
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Mail Resumes to:
Southern Plains Behavioral Health Services
Darby Koenecke, Human Resources/Billing Specialist
500 E. 9th Street
Winner, SD 57580
Email: dakoenecke@spbhs.net